QuatroTime

QuatroTime is a web-based comprehensive Workforce Management system. It includes employee scheduling, 24/7 attendance monitoring and recording, production of reports and statistics and also allowing worker self-service to check schedules in real time and request time off and shift changes. QuatroTime incorporates the functions of resource scheduling, forecasting, absence management, and on-line/real-time attendance reporting into one system.

Broad Objectives and Benefits

• Ability to schedule sufficient resources to meet multiple demands
• Real, complete integration with staffing and payroll systems.
• Increase automation to reduce data management errors and eliminate duplication
• Reduce manual activity in scheduling for shift assignments / changes and offering shifts to staff.
• Provide a secure platform restricting access to the system and guaranteeing confidentiality of employee information
• Comply with the client's Information Technology standards
• Establish a support process that meets the needs of a Mission Critical application
• Full audit of transaction.
• Main Functions
• Forecast staff requirements based on pre-set targets by Location, Job and Staff Qualifications.
• Schedule staff based on shift rotations, pre-booked absences, availability and collective agreement rules.
• Electronic Clocks facilitate the Book-On/Off process and validate staff attendance and work location on-line / real time.
• Track and validate attendance based on configurable collective agreement rules and contracts.
• Integrated with Interactive Voice Response system (IVR) and automated Notification System.
• Integrated with Dispatch and CAD Systems for first responders.

Features

The following are features and capabilities of QuatroTime:

• Ability to import employee information from external payroll systems.
• Shift Schedules are used to plot employee Time Sheets automatically.
• On-line, user friendly Time Sheet editing.
• Ability to import files into Time Sheets from data collection programs such as card swiping.
• Edit rules that ensure input of attendance is accurate and valid.
• Ability to export attendance data for payroll processing.
• Time Sheet code properties are user-defined via table maintenance.
• Employee's banks are maintained on-line based on the Time Sheet code definition.
• Analysis reports such as Over-time and Absenteeism are based on current pay information, attendance history and employee's current status.
• Operator intervention is required on an exception basis only.
• Labour charges can default to the employee's "home" account or manually overwritten for labour posting to the General Ledger.
• Input duplication is eliminated.